Accounts Payable Associate

Job Summary

The basic function of this position is to coordinate the varying means of invoice receipt and process via direct input to Oracle or via an automated method. This position may also be responsible for various Vendor Management or Disbursement functions such as update/maintenance of the vendor master file, invoice reconciliation, vendor inquiries, and processing of payments. 

Responsibilities

• Review and process supplier invoices on a timely and accurate basis
• Overall coordination and processing of all invoices, including specialized procedures for select vendors/types
• Review applicable invoices for 3-way match to Purchase Orders and communicate with appropriate parties to resolve discrepancies
• Communicate with vendors and internal contacts to ensure vendor master file is accurate and up to date
• Perform due diligence research related to vendor database via public record websites
• Reconcile daily processing to ensure invoices are ready for payment
• Coordinate and release payments via ACH or live check
• Assist with maintaining the Payables database
• Enforce company policies and procedures and uphold confidentiality standards
• Analyze data from ad hoc reports as it pertains to the goals and objectives of the Accounts Payable department
• Maintain record retention to ensure compliance with Federal and Company requirements
• Provide training and support to area staff members
• Develop and manage on-going working relationships with vendors and all Altice USA employees to maximize the efficiency of the department
• Suggest and assist in the implementation of departmental operational improvements
• Participate in special projects and perform other duties as assigned, including support for SOX, KPMG, and Internal Audits
• Provide managerial support and assist with all departmental responsibilities and functions to ensure the continuous flow of daily work

Qualifications

1. Skills

• Ability to establish relationships within all levels of the company and outside suppliers
• Ability to prioritize key responsibilities and follow-up
• Ability to make decisions with minimal supervisory assistance
• Ability to support all departmental functions
• Ability to lead by example and be able to present oneself as a role model to others

2. Technical / Functional Competencies

• Detail oriented
• Possess good organizational and analytical skills
• Ability to develop and manage customer relationships
• Possess good verbal and written skills
• Understand proper business phone etiquette
• Knowledge of internet search engines
• 1-3 years Accounts Payable experience
• 1 year of business experience

3. Key Experiences / Achievements

• BA / BS a plus
• Computer skills required: Word and Excel
• Access and Oracle experience a plus
• Minimum 1 year of processing experience required